Carlos Fernández

Maintain accurate financial records and gain clear visibility into your business performance with professional monthly bookkeeping services. This comprehensive bookkeeping package includes: initial setup consultation understanding your business structure, revenue streams, and reporting needs, chart of accounts creation or cleanup organizing income, expense, asset, and liability categories matching your business model, and opening balance entry recording accurate starting balances for all accounts establishing baseline. Monthly transaction recording includes: bank reconciliation matching bank and credit card statements with QuickBooks transactions identifying and resolving discrepancies, accounts receivable recording customer invoices and payments tracking outstanding receivables and aging, accounts payable entering vendor bills and payments monitoring liabilities and cash flow impact, and categorization properly categorizing all transactions with accurate vendor, customer, and account assignments. Financial statement generation includes: profit & loss statement monthly income statement showing revenue, expenses, and net income with prior period comparison, balance sheet snapshot of assets, liabilities, and equity at month-end showing financial position, cash flow statement tracking cash movements from operations, investing, and financing activities, and budget variance report comparing actual results to budget highlighting areas over/under plan. Revenue tracking includes: invoice creation generating professional invoices for customers with terms, descriptions, and payment instructions, payment recording logging customer payments and applying to open invoices, sales tax calculation tracking taxable sales and calculating tax liability by jurisdiction, and revenue recognition for accrual basis businesses, recording revenue when earned not when paid. Expense management includes: bill entry recording vendor bills with due dates, amounts, and expense categories, payment processing tracking when bills are paid either through check, ACH, or credit card, receipt organization storing digital copies of receipts in QuickBooks or cloud storage for audit trail, and recurring transactions setting up automatic entry for rent, subscriptions, or regular payments saving time. Payroll coordination includes: payroll data review if using payroll service, verifying hours, rates, and deductions match expectations, payroll journal entries recording payroll expenses, taxes, and liabilities in accounting system, tax deposit tracking monitoring payroll tax deposits ensuring compliance with payment schedules, and contractor payments recording 1099 contractor payments preparing for year-end reporting. Inventory tracking (if applicable) includes: cost of goods sold calculating COGS based on inventory purchases and sales for accurate gross margin, inventory adjustments recording damaged, obsolete, or miscounted inventory maintaining accuracy, and valuation method applying FIFO, LIFO, or weighted average consistently per accounting standards. Cleanup and corrections includes: error correction identifying and fixing data entry errors, duplicate transactions, or miscategorizations, prior period adjustments correcting previously recorded transactions with proper documentation, and reconciliation discrepancies resolving unexplained differences between bank statements and books. Tax preparation support includes: quarterly estimates providing profit data for calculating estimated tax payments avoiding underpayment penalties, year-end close ensuring all transactions recorded and reconciled preparing for tax return, 1099 preparation compiling contractor payment data and generating 1099-NEC forms if total payments >$600, and CPA collaboration sharing financial reports and documentation with your tax accountant. Multi-entity management includes: consolidated reporting if multiple businesses, providing combined financial statements showing overall performance, inter-company transactions properly recording transfers between related entities, and entity-specific reports individual financials for each business enabling separate analysis. Cloud accounting platform includes: QuickBooks Online setup configuring QBO with your bank feeds, users, and initial settings, Xero setup alternative platform if preferred with similar bank integration and reporting, access management setting up login credentials for you, your CPA, and other stakeholders, and bank feed optimization connecting all business bank and credit card accounts for automatic transaction import. Communication and collaboration includes: monthly close timeline delivering financial statements by 10th of following month ensuring timely insights, monthly review call optional 30-minute call discussing financial results, trends, and questions, ad-hoc questions responding to accounting questions throughout month via email or Slack, and document requests retrieving specific reports or transaction details when needed. Audit readiness includes: organized records maintaining clean, categorized transactions with supporting documentation, audit trail preservation keeping record of all changes, who made them, and when for accountability, documentation storage digital filing of invoices, receipts, contracts, and bank statements, and CPA-ready files exporting year-end data in format your tax accountant needs. Reporting customization includes: custom reports creating tailored reports for specific needs (profitability by product, expenses by department), KPI tracking monitoring key metrics like gross margin, operating expenses %, or cash runway, and dashboard creation building visual dashboard with top-level metrics for quick insights. Compliance includes: accrual vs. cash basis following appropriate accounting method for your business type and tax requirements, sales tax compliance tracking tax collected and preparing sales tax returns if in scope, and accounting standards following GAAP principles ensuring financial statements are prepared correctly. Perfect for small businesses (1-50 employees) needing accurate books without full-time bookkeeper, e-commerce sellers managing inventory, sales tax, and marketplace accounting, service businesses tracking billable hours, projects, and profitability, and growing startups requiring investor-ready financials and clean books for fundraising. ---